PAYROLL CLERK




Position Description

TITLE: Payroll Clerk

REPORTS TO: Director of Finance

APPROVAL DATE: August 28, 2014

JOB GOAL

To contribute to staff morale and efficiency by prompt and accurate handling of all payroll matters.



SUPERVISORY RESPONSIBILITY

None



Receives and computes all payrolls, making deductions for income tax, social security, retirement, insurance and other payroll deductions
Prepares reports and checks that are distributed for income tax, social security, retirement, insurance, garnishments, and other payroll deductions
Record all absentee records on employees and information to pay substitutes each pay period.
Record any exceptions to payroll each pay period and verify for correctness before running payroll.
Maintains proper computer input of employee payroll files on all covered deductions, with paper documentation forwarded to personnel department or filing
Distributes all payroll checks to employees
Assist with setup and provide training on Jantek Scanning System in Financial Systems
Coordinator absence Assists the Financial Systems Coordinator in the monthly filing for retirement
Set up employees on computer for payment, tax information, pay status, account codes, sick, personal, and vacation days.
Run hard copy of monthly retirement report. Process retirement report electronically.
At the beginning of a new fiscal year, enter new contract amounts, account codes, advance sick, vacation and personal leave days.
Has a full understanding of computerized payroll accounting
Serve as Director of Financial Operations backup in preparing the following federal and state tax reports and distributes applicable tax documents to employees:
941 Quarterly Reports
W2
Retirement
State Tax Reports
Unemployment Reports
Performs other tasks as assigned


QUALIFICATIONS

Payroll/ bookkeeping experience preferred. Proficient in computer applications.



EDUCATION AND EXPERIENCE

High School Diploma



LANGUAGE SKILLS
Ability to respond to inquiries or complaints. Ability to communicate to diverse groups of people. Demonstrates effective communication skills by speaking clearly and expressing ideas logically and giving clear, explicit explanations. Uses written communication appropriately and professionally.



PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometime lift up to 25 pounds. Mobility skills are necessary to access a variety of work locations.



OTHER SKILLS
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Must keep accurate, up-to-date records. Define problems, collect data, establish facts, and draw valid conclusions.



WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct in compliance with the Mississippi Code of Ethics. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to VWSD policy, unlawful activities, or any other conduct which is seriously prejudicial to the school district.



CLASSIFICATION UNDER FLSA

Non-exempt



FUNDING SOURCE

General Fund



TERMS OF EMPLOYMENT

240 days


Position : 4002112

Code : 7-1

Type : INTERNAL & EXTERNAL

Location : FINANCE DEPARTMENT

Grade : CENT SUPP 3

Group : 12 MONTH H

Job Family : VWSD

Job Class : FINANCE SUPPORT HOURLY

Posting Start : 05/11/2021

Posting End : 12/31/9999

HOURLY RATE RANGE: $15.08-$26.16